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Tuesday, October 7, 2014

PTA Budget

Here's the current PTA budget. (You can double-click the graphic to open it larger in its own window.) The PTA submitted a copy of their budget early in the year, as required by the state PTA. The original budget was based on figures from last year's PTA operating budget, with some modifications for programs as envisioned by this year's board; however, it's necessary to modify the budget based on current income and plans for the year.

Because the PTA board would like to get information from parents as they finalize the budget, there's a budget survey to gather feedback HERE. Anyone can provide feedback. After the data has been collected from the survey, the PTA executive committee will revise the budget to accommodate our current funds available and the wishes of parents who completed the survey. At that time, the PTA will give notice of a general membership meeting where the revised budget will be adopted as outlined or revised and adopted by the members of the PTA who vote.

Please complete the survey by October 14 if you would like to provide feedback about PTA programs, especially as they relate to the PTA budget. It's best to collect feedback from interested parents before the general membership meeting where the revised budget will be voted upon. If you have questions or concerns, you can contact the PTA by e-mailing sharkspta@gmail.com, posting a comment in our PTA Facebook group, or talking with one of the PTA board members directly. Thank you.

Questions about what these budget items mean?
  • Assembly - proposing to eliminate this; teachers asked to have students out of class less
  • Audit expense - pay someone objective to balance the PTA books (audit required)
  • Back to School Night - copies, posters
  • Bank charges/bad debt - Covering people's bad checks, etc.
  • Convention expense - send board members to PTA convention at BYU in May for training
  • Dads & Dogs - Lunch for dads who come to spend lunch recess with their students (2x/year)
  • District Awards - small gift for PTA members whom we acknowledge at the district level
  • Donut Dates - Each grade gets one turn to have an adult come read with the student; both student + adult get a donut
  • Field Day Expense - otter pops, equipment for field day games, ribbons for race winners
  • Fitness Fair (food expense) - healthy snacks, prizes for participants
  • Insurance - liability insurance required for the PTA (bond $100, tort $180)
  • Magazine fund-raiser expense - advertising, prizes for students who gave straight donations
  • (To make the spreadsheet work properly, income is also included with the expenses.)
  • Maturation - refreshments for 5th grade students & parents
  • PTA day at legislature - member of our PTA board go to legislature for one day & meet with legislators
  • PTA meetings/members - copies, supplies
  • Safety week (Red Ribbon Day) - wristbands or other handouts or incentives for students
  • Reflection expense - advertising, prizes for winners (medals, trophies), refreshments for awards banquet
  • Room mom - room mom social for instruction, supplies like folders and copies of teacher questionnaires
  • SEP dinners - paper products, small food items not donated by parents
  • Shark fitness - awards for participants, year-end awards assembly, food for people who run with the kids, running club (PTA planning to reduce this budget to $2000)
  • Spooktacular expense - advertising, materials needed for booths/games, prizes for students, inflatable rentals
  • Supplies & materials - photocopies, binders, folders, etc.
  • Teacher appreciation - small gifts during teacher appreciation week
  • T-shirt examples - sample t-shirts to show during back-to-school night and early in year
  • Utah PTA dues - dues our PTA pays to the state PTA
  • Volunteer appreciation - lunches/treats for volunteers who work all day at events, year-end social for classroom volunteers
  • Westlake council dues - dues our PTA pays to the Westlake council PTA
  • Yearbooks - up front expense for producing yearbooks; most of expense reimbursed through yearbook sales
  • Mr. Goodman's survey - follow-up to a character education survey done in a previous school year (committed to earlier)
2014-2015 PTA Executive Committee
President: Sara Hoen
President-elect: Brittaney Berbert
Legislative VP: Deborah Glissmeyer
Treasurer: Jennifer Ball
Secretary: Deanna Williams

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